Vendors will be provided approximately 10’ X 10’ Regular booth cordoned through a drape off
Each booth will have ONE skirted table with two chairs. Should you require additional tables or chairs please indicate this on the application forms. (Additional Charges Apply)
Vendors will not be permitted to bring their own tables or chairs
All additional items required must be indicated on the application form since we cannot accommodate such requests on the day of the event
Vendor may bring their own banner for advertising however please be aware that the booth height is 8′ so the banner taller than 6’ will not be permitted.
Vendor will also be responsible for installation of such banners and in a manner not to puncture or mutilate the structure of the booth.
ELECTRIC OUTLETS AND APPLIANCES
To determine your electrical needs, please provide a list of equipment that you plan to use during the event and no. of Amps and volts required for operating each piece of equipment.
For each power unit use appliances as per the Amp and power ratings of your electrical equipment need for their operation
In order to prevent any tripped circuits due to extra appliances plugged in multiple power strips, please ensure only the recommended number of appliances are plugged in
This detail has to be provided at the time of application
LICENSING AND ADDITIONAL TERMS
Vendor has ultimate responsibility in the event any damage occurs and bear the cost of any damage
Vendors must list products or services they are planning to sell or promote. This is very important since IAKC is trying to promote any and all things relating to Indian culture
Vendors are strictly prohibited from “Sub L easing” the booth. If IAKC determines that a booth has been sub leased, the vendor will be asked to vacate the booth immediately
Under no circumstances any vendor will be allowed to serve any beverage, alcoholic or non-alcoholic, including water, Bottled or non-bottled
Please note that IAKC cannot refund or return the rental money due to an act of God or unfavorable weather conditions. In the event of any service outages, please be patient and be assured that the India Fest committee members are working hard to restore normal conditions
The food selling vendors must have valid license to sell food.
The food selling vendors have to submit a separate application to OP City for obtaining temporary food license. The cost for this is $10 only.
No Helium Balloons allowed – any removal charges (for balloons stuck on the ceiling) by the Convention Center will be passed on to the Vendor.
If your application is not approved any money including deposit will be returned to you by August 7th, 2019. If your application is approved and you need to cancel your booth reservation, No refund will be provided of the rental agreement if cancellation is received after August 7th 2019.